December 2021 Minutes
NOTES of the Hough on the Hill Parish Council meeting held at Hough on the Hill Church Community area at 7.30 pm on Thursday 9th December 2021.
Present: Cllr S Rowland (in the Chair), Cllrs. P. Baker (PB), A. Barrett (AB), R. Holden (RH) A. Knott (AK), and V. McLean (VM) after co-option. There were 2 members of the public.
30/21. Chair welcomed those present.
Public forum: Neither member of the public wished to raised anything.
31/21: It was resolved to co-opt Vicky McLean and she duly signed her Declaration of Acceptance of Office.
32/21. Apologies for absence – Cllr Ward, Cty Cllr A Maughan and Dist Cllr P Milnes.
33/21. Declarations of interest – There were none.
34/21. Minutes of the meeting held on 9th September 2021 were read and it was
resolved to accept them as a true record, and they were duly signed.
35/21. Dist Cllr Milnes was not in attendance but had sent an electronic report prior to the meeting. It was noted by the Councillors that the Big Clean had taken place recently.
36/21. Planning:
S18/0078 and S20/0098 – Brandon Wood Clay Shoot – Cllr Milnes advised that this application is still under consideration. S21/0405 – new dwelling to the south of The Cottage, Lower Road, Hough – withdrawn by the applicant; S21/1293 - approval of reserved matters at land adjacent to Church Farm House, Hough.
Neighbourhood Plan (NP) – AK had forwarded a report of the meeting that had taken place by the working party and explained how the discussions had gone and how they had arrived at their decision. Amendments required are definitely not minor amendments and to take the “middle of the road” route would probably mean the amendments would get thrown out, so the only option is a new Plan. SP3, SP4 and SP5 are the most relevant policy changes to us. £5000 funding is being sought and has to be taken up before 31.3.22 and a request was made to have £500 earmarked by the Parish Council as a buffer. Clerk advised that under the terms of our Standing Orders, a third Parish Councillor was required on the Committee, so PB offered to go on. It was resolved that the Committee could go ahead with its grant application for the £5000. An Extraordinary Meeting will be held on 11th or 18th January for the sole purpose of the Neighbourhood Plan.
37/21. Road safety/Highways – AB reported that the odour along Water Lane had not been apparent for the passed 4 months. Chair had made a temporary repair to the broken gate on the C001 at Brandon. It was agreed that if we were to have new village gates the clerk should get a quote for wooden ones – they would be placed on the verge near the farm as you come into Hough village – AK will get approximate size to enable the clerk to get quotes.
A new SID will cost around £2,000 – Clerk to approach Beeswax Farming and PFI Karting to see if they would fund one along the C001 at Brandon and AK will approach Totemic.
38/21. Speed gun – discussion took place and it was agreed that we would go ahead with obtaining a speed gun. However, the first action is to set up Zoom training with the LRSP. AB will contact them to arrange.
39/21 – Defibrillators - AK had organised the VETS cards and fridge magnets and it was resolved to reimburse him the total cost of £140.87. It was said that CHB had said we hadn’t renewed our VETS maintenance for 21st November 2021 for the next year – Clerk advised that she had paid this invoice recently (invoice was dated 30th November and paid on 6th December by BACs).
40/21. Litter bins – Two bins are in place – at Gelston and Brandon (there is not going to be one at Hough). Chair had put these bins in place and will empty them as SKDC do not offer this service.
41/21. Playing field – all reports are up to date. AB has a good moss killer and will treat the MUGA in the Spring. AK will put a new gate spring on the play area gate.
42/21: Queens Platinum Jubilee (QPJ): it is likely that various street parties will take place and the beacons will be lit. Councillors will chat with parishioners to see what memorial they would like the PC to provide – a bench for the play area has been suggested.
43/21: Generic email addresses: clerk had presented suggested email addresses for the councillors to use solely for Parish Council business. It was agreed that they would be used and Councillors will advise the Clerk once they have set them up.
44/21: Meeting dates 2022: these were circulated.
45/21. Financial matters:
[a] Bank balances at 30.11.21 £5,213.48 (deposit a/c} and £4,174.59 (current a/c).
[b] It was resolved to sign bank reconciliation/income & expenditure accounts at 30.9.21, 31.10.21 and 30.11.21.
[c] It was resolved that the Chair and Vice sign the new Virgin Money business banking request form (required as Virgin have taken over from Yorkshire Bank).
[d] The Clerk had prepared suggested budgets for 2022-2023 but it was resolved that as the PC is likely to set up a memorial for the QPJ then a further £1000 should be added. The original budgets were agreed and a resolution unanimously put forward and agreed for a precept of £7,935.
46/21. Correspondence: there was none.
47/21. Date and time of next meeting: 10th March 2022 at 7 pm (APM and regular meeting).
Meeting closed at 8.45 pm